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Dneg TV LA - Office Manager

COW Jobsby on Dec 22, 2016
Dneg TV LA
Los Angeles, United States
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Job Category
Human Resources : Crew and Facilities Coordination
Job Type
Full Time
Career Level
Pay / Salary
Annual Salary
Experience Required
2+ Years
Job Description
Job Title: Office Manager
Reports to: Executive Producer / Financial Controller / HR Manager, Vancouver
Location: Los Angeles
Salary: Dependent on experience

About the Company:
Double Negative is one of the world’s largest providers of visual effects for film, with offices in London, Vancouver and Mumbai. Over the last three years we have successfully built up a TV division at our London studio and continue to grow our TV work with a newly opened studio in Los Angeles.

Purpose of the Job:
The Office Manager will be based out of our new Hollywood facility while collaborating remotely with our London/Vancouver HR and finance departments. He/she will assist the LA team with day-to-day book keeping, HR admin, general office support and work closely with the Executive Producer and global finance teams to ensure efficient running of the studio.

General duties:
Responsibilities will include but are not limited to:

Financial support :
Record day-to-day financial transactions
Administer petty cash using Excel or other designated software
Accounts Payable/Receivable
Perform data entry and administrative duties
Reconciling bank accounts
Company credit card reconciliations
Work with SAP
Budget reconciliation
Receive and code all invoices and expense forms for approval by Controller
Invoicing of orders

HR support:
Greet recruitment candidates and provide refreshments for interviews
Run new employee inductions and office tours
Maintain H&S policy and organise regular training for employees
Support and administer time sheets
Liaise with Vancouver to satisfy employee HR inquiries
Carry out staff performance appraisals, managing performance and disciplining staff
Respond to staff enquiries and complaints

General office support:
Liaise with London reception team to book transport and accommodation for visitors to the LA office
Organise and chair meetings (at times this person will be required to take minutes and circulate)
Help senior staff with preparing letters, presentations and reports
Organise office layout and maintain supplies of office stationery and equipment
Maintain the condition of the office and arrange for necessary repairs
Oversee contracts with office-related service providers
Arrange regular testing of electrical equipment and safety devices

Knowledge and Experience:
2 – 3 years experience with book keeping
Demonstrated experience in a general office support role
Strong knowledge and experience using Excel as well as other Microsoft office packages
Understanding of accounts receivable and accounts payable is desirable
Experience using SAP

Financial and numeracy skills including high levels of accuracy
Understanding of HR policies and compliance
Strong organizational skills including proven ability to prioritize and work to deadlines
Ability to think quickly and adapt to changes with a can-do attitude
Good interpersonal and communication skills
Ability to work on own initiative and as part of a team
IT skills including a self-sufficiency using a range of software packages
Respect for confidentiality and integrity

Please apply here:
Job is On Location
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